P/T approximately 50-90 hours per month depending on the work project count during the first 10 calendar days each month. Entering payment information from the Arizona Procurement Portal into tracking spreadsheets. DOORS SYSTEM contract setup, change orders, and payment audit entries. Audit confirmations in both DOORS and the LPA DBE Systems. Completing the FHWA-funded purchase report. They will be required to log into ADOTs systems, use our Google drive folders, and our Google team mailbox.

 

Basic, entry level accounting knowledge to understand payments and easily spot data entry errors or items that need to be confirmed. Data entry into DOORS and tracking spreadsheet. Verifying audit entry completion by Primes / Subs. Ability to read, comprehend, and follow written standard work is necessary. Accurate Data entry is necessary. Knowledge of Spreadsheets: Spreadsheets are Google Sheets - but interaction won't be any different from how they would use an Excel sheet. Definitely do not need high-volume experience. I expect approximately 150 spreadsheet payment records to be updated each month, approximately 95 DOORS audit entries each month with subsequent monitoring to ensure prime/sub compliance, and probably 10 new contract entries plus 10-15 change orders in DOORS each month

 

Experience using the Arizona Procurement Portal. Experience with contract setup and audit entries in DOORS or the LPA DBE System. The Arizona Procurement Portal (APP) would be the source of payment data that has to then be recorded in our spreadsheet AND in the ADOT DBE & OJT Online Reporting System (DOORS) system audits. We will have to get them access to both. I added that previous experience with those is desired, but I don't really expect to find anyone with that experience. They won't need to use the AZ360 financial system. Access to the LPA DBE System only requires checking to see audits were done and contacting our subrecipient by email if they are lacking in their oversight

 

Basic accounting experience. Experience following standard work or standard operating procedures. Accurate data entry

 

Basic Accounting, Basic Spreadsheets, Basic Data Entry

 

High School + some college

 

Candidate will be mostly working the first half of the month and hardly if at all at the end of the month. Will only be paid for time worked. Candidate will be expected to work office hours, when working. Will need to report on-site for first day and training (approx 3 to 4 days) and will need to report to the office once a month for about 4 hours to update laptop. Otherwise, candidate can work either in office or remote.