Part-time work in office not to exceed 25 hrs per week. 5 days a week optional (8-12 or 12-4)
Roles & Responsibilities
This position will assist accounting by managing incoming invoices via email and USPS.
Open all incoming mail and scan it to a dedicated accounting inbox.
Download each incoming invoice and statements.
Separate the invoices into individual PDF documents. Edit each invoice to Date stamp the invoice.
Research the invoice in the State Procurement Portal (APP) to identify the Purchase Order and assigned Work Unit.
Save each invoice using a pre-determined naming convention.
Receive, download and file 'ok to pay' invoices in the assigned electronic folder.
Receive, download and e-file vendor statements.
Support the accounting staff to contact vendors for missing invoices or to research older invoices to determine payment status.
Position will complete online training and use APP to research purchase orders, invoices, payments and assigned work units.
Skills Required
Understanding of basic accounting principals Web-based application efficiency and understanding PDF editing Google sheets, Gmail, and Gmail Labels
Experience Required
Experience in performing basic accounting transactions Experienced using a web-based accounting application Experienced using a PDF editing tool (Adobe Pro) Google sheets, Gmail, and Gmail Labels
Education Required - High School Diploma
Education Preferred - Certificate in bookkeeping or accounting.